Office Administrator

Full job description

Responsibilities:

Administrative Support:

• Provide administrative assistance to various departments, including data entry, filing, and document preparation.
• Coordinate and schedule appointments, meetings, and conference rooms and update them in the calendar.
• Assist in travel arrangements and accommodation bookings.
• Plan in-house or external events like group events, celebrations and conferences.

Accounts Support

• Handle Purchase Orders (POs), vendor invoice tracking, and payment follow-ups.
• Assist with bookkeeping tasks and basic accounting entries.
• Maintain petty cash records and coordinate with the CA for monthly closures.

Front Desk Operations:

• First point of contact for visitors and vendors, including managing building access.
• Manage incoming calls, directing them to the appropriate individuals or departments.
• Managing day-to-day activities in the office.

Communication:

• Handle internal and external communications, including emails, phone calls, and inquiries.
• Distribute information to the relevant parties in a timely manner.

Office Supplies and Equipment:

• Monitor and replenish office supplies as needed.
• Coordinate maintenance and repair of office equipment.

Record Keeping:

• Maintain accurate records of office expenses, incoming and outgoing mails, and other relevant documentation.
• Assist in preparing reports and presentations as required.

HR Support:

• Manage end-to-end recruitment, including sourcing, screening, interviewing, and onboarding, utilizing various recruitment channels and job portals.
• Process payroll accurately and on time using Keka HRMS, ensuring compliance with statutory requirements (PF, ESI, TDS, etc.).